Incident and Compliance Reporting Policy

5. **Internal Incident and Compliance Reporting System**

**LYL Inventories Ltd – Incident and Compliance Reporting Policy**

*Last Updated: 12th November 2024*

**Purpose**  

This policy establishes procedures for reporting incidents, hazards, or policy violations, fostering a transparent and safe work environment.

**Scope**  

Applies to all employees, contractors, and relevant stakeholders.

**Incident Reporting Procedures**  

- **Reporting Channels**: Incidents can be reported through email to **compliance@lylinventories.com** or directly to the Health and Safety Officer.

- **Documentation**: Employees must provide a detailed report of the incident, including date, time, individuals involved, and a description of events.

  

**Compliance and Follow-Up**  

- **Response Time**: Incidents are acknowledged within **24 hours** and investigated within **5 working days**.

- **Corrective Action**: Findings from the investigation are used to adjust procedures or implement additional training.

**Confidentiality and Non-Retaliation**  

Reports are confidential, and employees are protected from retaliation for reporting incidents or compliance concerns.